The Sickle Cell Society is looking for a Mentoring Programme Coordinator to join the team and support in delivering administrative, and coordination support to the Sickle Cell Society’s peer mentoring programme. This role combines responsibility for mentor support, programme coordination, efficient administration, and communications/outreach. The post holder must be a self-starter, able to work independently and with initiative, while upholding the values of a youth- and community-led programme.

The programme aims to improve the health and wellbeing of young people (aged 10-24) with Sickle Cell Disorder (SCD) across London.

Post: Mentoring Programme Coordinator – Sickle Cell Children’s and Young Person’s Peer Mentoring Programme

Base: Hybrid – 1 or 2 days in the office per week

Accountable to: Programme Manager, Sickle Cell Children and Young Persons Peer Mentoring Programme

Salary: £26,000–£27,500 per annum (depending on experience)

Contract: Full-time, 35 hours per week

Job Purpose

The Mentoring Programme Coordinator plays a vital role in supporting the Sickle Cell Society’s peer mentoring programme for children and young people. This position ensures the smooth delivery of the programme by coordinating mentor support, managing administration, and driving outreach and communications. Acting as the first point of contact for mentors, families, and partners, the Coordinator helps maintain high-quality support for young people living with sickle cell, while keeping the programme organised, efficient, and responsive to community needs.

About the Sickle Cell Society:

The Sickle Cell Society (SCS) is the only national charity in the UK that supports and represents people affected by a sickle cell disorder. We provide information, advice, and support to enable and empower individuals and families to improve their overall quality of life. Approximately 15,000 people in the UK have sickle cell disorder. These inherited conditionals predominantly affect people of Black African

and Black Caribbean heritage and to a lesser extent people of Mediterranean, Middle Eastern, South Asian, and Central/South American heritage.

We assist and enable people living with SCD to realise their full potential whilst successfully managing the challenges they face in living with this potentially life-limiting condition. We are a small, friendly, and close-knit team of 14 skilled and highly committed staff approximately 30 active volunteers.

If you want to find out more about the work we do, including the Give Blood, Spread Love Project, Screening Programme, and Helpline Services, please visit our website.

Key Responsibilities

Programme & Mentor Support

• Provide day-to-day support to Lead Mentors across London regions.
• Track mentor caseloads and assist the Programme Manager in balancing workloads.
• Support onboarding of new mentors and maintain accurate mentor records.
• Use initiative to identify gaps in mentor support and training materials.
• Liaise with the Programme Manager to ensure consistency and quality of programme delivery.

Administrative Coordination

• Act as the first point of contact for programme enquiries via email and phone.
• Manage programme records, calendars, meeting minutes, and scheduling.
• Process referrals by adding mentees to the relevant caseload sheets.
• Handle mentor timesheets and invoices, collating hours and preparing monthly submissions for finance.
• Maintain clear and organised filing systems, including safeguarding documentation.
• Produce accurate programme reports with minimal supervision.

Outreach & Communications

• Coordinate communication with external partners, stakeholders, and families.
• Support the creation and distribution of outreach materials (flyers, newsletters, basic social media posts).
• Represent the programme at outreach events, schools, hospitals, and community venues.
• Promote the programme across digital platforms and community networks.

Financial & Reporting Support

• Track programme expenses and maintain accurate financial records.
• Prepare monthly summaries to support budget reporting and funder requirements.
• Assist the Programme Manager with internal and external reporting deadlines.

Person Specification

Essential

• Proven experience in programme coordination and/or administration, or transferable experience in a similar role.
• Strong organisational and time-management skills, with excellent attention to detail.
• A self-starter, able to work independently, manage workload, and solve problems proactively.
• Self-motivated, reliable, and able to deliver consistently without close supervision.
• Excellent written and verbal communication skills, with a professional and friendly style.
• Confident using Microsoft Office, CRM systems, and digital tools (e.g. Canva, Mailchimp).
• Comfortable engaging with young people, families, and professionals from diverse backgrounds.
• Good understanding of safeguarding and confidentiality.

Desirable

• Experience in the charity or youth sector.
• Experience supporting volunteers or peer-led programmes.
• Knowledge of sickle cell disorder or other long-term health conditions.
• Experience with budget tracking or financial administration.

To Apply:
Please complete the Application Form and send it to mentors@sicklecellsociety.org before the closing date.
Please note all applicants must reside in the UK.
Closing date for applications: 29th September 2025
Interview date via Microsoft Teams : TBD

Additional Notes:

• Please make sure that you demonstrate how you are suitable for this role in your application by referring to the person specification.
• Please note that we do not accept CVs and all applicants must reside in the UK.

 

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Job Description and Person Specification: Mentoring Programme Coordinator

Application Form: Download the Application Form here 

Equal Opportunities Form: Download and complete our Equal Opportunities Form here